Data portal reference

Look up every element on the Data page of the portal, in order, from the header and search bar to dataset cards, badges, filters, and pagination.

Every element on the Data page of the portal, in the order they appear. The page lives at /<account-slug>/data.

Everyone sees the same portal page at the same URL. This reference covers the signed-in member view, including the controls and chips that map creators use. Each section also states what visitors and signed-out members see.

For the conceptual model (what the portal is, the two pages, visitor vs signed-in mode), see How portals work in MangoMap. For the rules that decide whether a given dataset appears at all, see How dataset access works in MangoMap.

A sticky bar across the top of the page.

Where	Top of every portal page
Configured in	`Customisation`

Left side, in order:

Logo — the portal logo if one is uploaded under Customisation. With no logo, nothing shows, and the portal name starts at the left.
Portal name — the name configured under Customisation. The browser tab title also uses it.

Right side, in order:

Navigation items — the items configured in Customisation → portal navigation. Each item is one of: Link, Email Link, Modal, Terms Modal, Maps, Map portal, Data portal. A Maps item with more than one target map renders as a dropdown. A Terms Modal item auto-opens on the first visit each session and must be accepted via a checkbox before the visitor can dismiss it.
Import data button (admin) — an Import data button with a database icon. Visible to signed-in account members with the Import data permission (Owner or Admin role). Clicking it routes to the data import flow.

Where	Below the header, above the search bar
Configured in	`Customisation`
Visible on	Desktop and tablet only — hidden on mobile

Shows the banner headline and body content set under Customisation. On mobile, the banner is surfaced inside the navigation drawer instead.

Search and filters bar

A sticky horizontal toolbar that contains every browse control. Sits below the header on desktop, and below the mobile top bar on mobile.

Page tabs

Where	Left end of the toolbar
Choices	`Maps`, `Data`

Switches between the Maps page and the Data page. The icon-only toggle uses a map icon and a database icon with tooltips.

Where	Centre of the toolbar
Searches	Dataset title, description, creator name, tags
Behaviour	Results update as you type

A text input with a magnifying-glass icon and a clear (X) button when the field has a value. Matches are case-insensitive substrings against any of the four fields. On mobile the search collapses to a magnifying-glass icon and expands inline when tapped.

Layout toggle

Where	Right side of the toolbar
Choices	`Card`, `List`
Default	The portal’s default layout, set in `Customisation`
Persisted	Yes — remembered for the session

Two icon buttons: a grid icon for Card view, and a rows icon for List view.

Where	Right side of the toolbar, after the layout toggle
Default	The portal’s default data sort, set in `Customisation`. `Title (A-Z)` when not set
Persisted	Yes — remembered for the session

A dropdown with seven options:

Option	What it sorts by
`Title (A-Z)`	Alphabetical by title
`Title (Z-A)`	Reverse alphabetical by title
`Newest First`	Most recently created first
`Oldest First`	Oldest created first
`Recently Updated`	Most recently updated first
`Size (smallest first)`	File size, smallest first
`Size (biggest first)`	File size, biggest first

Data portal signed in as the owner, with the MangoMap Examples header and Import data button, the banner, and the search and filters bar. The sort menu is open with Title (A-Z), Title (Z-A), Newest First, Oldest First, Recently Updated, Size (smallest first), and Size (biggest first) above the dataset cards

Advanced filters button (admin)

Where	Right end of the toolbar
Visible to	Signed-in account members only

A Filters button with a filter icon that opens the Advanced filters popover. On mobile it collapses to the icon only. Visitors do not see this button.

Dataset grid

The main page body. Renders as a grid of cards or a vertical list, depending on the Layout toggle.

Where	Below the search bar
Page size	12 datasets per page
Empty state	A database icon with the message “No results” and guidance to adjust search or filters

List view

A vertical stack of rows. Each row has a square thumbnail on the left. Beside it are the geometry icon and title, a one-line description, and the metadata chips. The … menu button is at the right end of the row (next to the title on mobile).

What’s on a dataset card

As a signed-in account member with permission to delete the dataset, each card surfaces the dataset’s status as a row of metadata chips below the title and description: its access mode, whether it’s actively syncing, its file size, how many maps use it, when it was last updated, and who created it. This is the rich view — designed for managing your data library quickly.

Top to bottom on each card:

Thumbnail — a 16:9 image (the dataset’s thumbnail).
Geometry icon — a small icon to the left of the title indicating the dataset’s geometry (point, polygon, line, raster, or WMS).
Title
Description
Access-mode badge — Public or Internal. See Access-mode badges below.
Group Editable chip — shown when the dataset is Public or Internal AND at least one access group has edit permission.
Sync Active chip — shown when the dataset has an active sync source (Dropbox or other). Green outline.
File size chip — the dataset’s size on disk (e.g., 2.4 MB) with a database icon. Tooltip shows the record count.
Map usage chip — a count of the maps using this dataset (e.g., 3) with a map icon. Tooltip reads Used in 3 maps. Always shown, even when zero — a zero map count is your signal that the dataset is unused and safe to delete.
Updated chip — the last-updated date in short form (e.g., Mar 4) with a calendar icon. Tooltip shows the full date.
Creator chip — the creator’s first name with a person icon. Tooltip shows the full name and creation date.
… menu button — top-right corner of the thumbnail. Opens the Dataset card menu.

What anonymous visitors see

Anonymous visitors — and signed-out account members — see a stripped-down version of every card: only the thumbnail, geometry icon, title, and description. None of the metadata chips render publicly: no access-mode badge, no Group Editable or Sync Active chips, no file size, no map usage count, no creator name, no updated date, no … menu. The card is intentionally clean for the public-facing experience.

If you want to see what your audience sees, sign out and open the portal in the same browser — the chips disappear and only the cover content remains.

Access-mode badges

The access-mode chip on each card uses one of two labels:

Label	What it means
`Public`	Visible in the data portal to everyone. Equivalent to the dataset’s `Public` access setting.
`Internal`	Public access is off. Only signed-in users with permission can open the dataset: the creator, the account owner, and groups with access. Not visible to visitors.

Opened by clicking the … button on a dataset card. Contains a single item:

Item	What it does	Who sees it
`Delete Dataset`	Opens the Delete flow. Red text.	Anyone with the `Delete dataset` permission (the dataset’s creator, the account owner, or an admin with group-edit access).

If you cannot delete the dataset, the … button does not render at all.

Pagination controls

Where	Below the dataset grid, when there is more than one page
Page size	12 datasets per page (not user-configurable)

Shows the current page, total pages, and a count of items being shown (e.g., Showing 1–12 of 47 results). Previous and next buttons and numeric page buttons let you jump directly to a page.

A dialog titled Filter Data, opened from the Advanced filters button. The sections scroll inside the dialog.

Seven filter sections, in order:

Access type

A chip for each access mode present across your datasets. Pick one or more to limit the grid to datasets in those modes.

Geometry

A chip for each geometry present: Point, Polygon, Line, Raster, WMS. Pick one or more.

Dataset usage

A single toggle. When on, the grid is limited to datasets that aren’t used in any map.

Sync status

A single toggle. When on, the grid is limited to datasets with an active sync source.

Date

A pair of date pickers — Start Date and End Date — and a range slider. The range applies to the date each dataset was created. The pickers are prefilled with the date bounds of the datasets in your account.

Owner

A chip for every account member who created at least one dataset. Pick one to limit the grid to that member’s datasets; picking another chip replaces the first.

File size

A range slider with Min (MB) and Max (MB) fields, from zero to the largest dataset in your account. Datasets without a size (e.g., WMS) are excluded by this filter when it’s active.

Apply and Clear

Two buttons at the bottom of the popover:

Apply Filters — applies the chosen filters and closes the popover.
Clear All (or Reset when no filters are active) — clears all selections.

Applied filters persist for the session.

Delete flow

Clicking Delete Dataset opens one of two modals depending on whether the dataset is currently used by any maps.

Title	`Dataset In Use` with a warning icon
Outcome	The dataset cannot be deleted from this dialog

The modal shows:

The message This dataset cannot be deleted because it is currently being used by the following maps:.
The dataset name in a chip.
A list — Maps using this dataset (N) — with one row per map (thumbnail, name, creator).
Instructions: To delete this dataset, you must first:

Remove the dataset from all maps that use it, or
Delete the maps that depend on this dataset

A single Close button.

This modal has no Delete button. Remove the dataset layer from every listed map, or delete those maps, before you delete the dataset.

When the dataset is not in use — `Delete Dataset` confirmation

Title	`Delete Dataset` with a warning icon
Permanence	Deleting a dataset is permanent; you cannot recover it

The modal shows:

The prompt Are you sure you want to delete this dataset? This action cannot be undone..
Dataset to be deleted: followed by the dataset name in a red-bordered box.
A note: All data associated with this dataset will be permanently removed.
Two buttons — Cancel (text button) and Delete Dataset (red contained button).

Where	Bottom of the page
Configured in	`Customisation` → portal footer content

Shows the footer content set under Customisation.

What appears here

For visitors (and signed-out account members) a dataset appears when its access setting is Public. Datasets have no separate “show in portal” toggle; Public and listed-in-portal mean the same thing.

For signed-in account members the listed set widens to also include:

Datasets the member created.
Datasets shared with any access group the member belongs to.
Every dataset in the account when the member is the account owner.

See How dataset access works in MangoMap for the full access model.

Not on this page

The Data portal is intentionally a discovery and delete surface. These controls do not appear here:

Rename a dataset — done from the dataset settings page. See How to set the dataset name and description.
Move a dataset — moving datasets between folders or accounts is not supported.
Export a dataset — exporting a dataset to GeoJSON / Shapefile / CSV is not supported from the portal.
Folders / organisation — datasets are a flat list. Folder organisation is not implemented.

To find a dataset by attribute, by geometry, or by usage, use the Advanced filters popover. To rename or change a dataset’s metadata, open the dataset and use its settings page.

What this reference does NOT cover

Portal branding — name, logo, banner, footer, default layout, custom domain — see How to configure the portal.
Per-dataset access settings — the controls that decide whether a dataset appears here — see Dataset access.
The dataset detail page — opening a card or list row takes you into the per-dataset detail page, documented separately under dataset-view/. The detail page keeps the portal header and footer, without the banner.
The Maps page — see /docs/portals/maps-portal-reference for the parallel page.