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Map access settings

Look up every map access setting on the Configuration > Access page: Current access summary, Share with team, and Publish to web, and what each switch does.

Map access settings control whether a map is limited to signed-in users, shared with specific groups, or published for people outside your workspace. Use this reference to check each setting before you share a map.

Where these settings are

Page Configuration (in the sidebar, under the map’s name)
Section Access
Main areas Current access summary, Share with team, Publish to web
Required permission You need permission to share the map. Share access follows edit access.

Only people who can share the map can open Configuration. Others do not see it in the sidebar. See Access settings are disabled.

Current access summary

Summary area What it shows
Team access Which groups can view or edit the map.
Web access Whether web access is enabled, which publishing mode is active, and whether the map is discoverable.
Discoverability Whether a public map is shown in the public portal or indexable by search engines.

When Public publishing is active, team view access shows as All groups (inherited from web publishing).

Share with team

Setting Type Effect
View Switch per group Members of that group can view the map after signing in.
Edit Switch per group Members of that group can edit the map if their account role also allows editing. Edit also counts as view access.
Manage Groups Button Opens team group management.
Create a Group Button Appears when there are no groups and you can manage access.

Group access applies to signed-in users. It does not create a public link.

Publish to web

Setting Type Default in settings Effect
Allow public access Switch Off for private maps Enables web access controls. When off, only signed-in users with permission can access the map.
Publishing mode Option group Public Controls how people outside the workspace access the map.
Public link Read-only URL — Link used by Public and Password modes.
Private link Read-only URL Generated when Link-only is selected Link used by Link-only mode.
Password Text field Generated when Password is selected if no password exists Password required for Password mode. Manual passwords must be at least 6 characters.

Turning Allow public access off also disables Show in public portal and Allow search engine indexing.

Publishing modes

Mode Who can view Listed in public portal Search engine indexing Link used
Public Anyone with the public link. Signed-in users can also view when they have permission. Controlled by Show in public portal. Controlled by Allow search engine indexing. Public link
Link-only Anyone with the private link. No. No. Private link
Password Anyone with the public link and password. No. No. Public link plus Password

Link-only and Password turn off portal visibility and search engine indexing when selected.

Public portal visibility

Setting Available when Effect
Show in public portal Allow public access is on and Publishing mode is Public Lists the map in the public map directory.
Allow search engine indexing Allow public access is on and Publishing mode is Public Lets search engines such as Google index the map.

Only maps in Public mode with Show in public portal enabled appear in the public map listing.

Action Effect
Copy private link Copies the current Private link to the clipboard.
Regenerate link Opens the Regenerate Private Link confirmation dialog.
Regenerate Link Creates a new private link and invalidates the current one. Anyone using the old link can no longer access the map.
The Regenerate Private Link dialog over Publish to web, with Cancel and Regenerate Link buttons

Password behavior

Setting or state Effect
Password mode selected Viewers need the public link and password.
Password field is empty or too short Settings show Password must be at least 6 characters when a short manual password is entered.
Viewer enters the wrong password MangoMap returns Invalid map password.
Viewer enters the correct password The map opens and the password is stored for that browser session.