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Dataset access settings

Check what each Public Access and Internal Access setting changes on a dataset, where to find them, and who can manage them, before you share.

Dataset access settings control whether a dataset is private, shared with specific groups, or available to anyone on the web. Use this reference when you need to check exactly what each setting changes before you share a dataset.

Where these settings are

Page Configuration, under Dataset in the sidebar
Section Access
Cards Public Access, Internal Access
Required permission You need permission to manage access for the dataset. The dataset creator and the account owner always qualify; otherwise you need an Admin account role and a group with Edit access.

Open the dataset, select Configuration in the sidebar, then select Access in the page’s section list. From a map, the Edit data access item in a feature popup’s three-dot menu opens the same section in a new tab. The sidebar shows Configuration only when you can edit the dataset. If you cannot, you do not see the settings.

When you can edit the dataset but cannot manage its access, every switch in Public Access and Internal Access is disabled and Manage Groups does not show. See Dataset access settings are disabled.

Changes save automatically when you toggle a switch.

This is the Access section of a public dataset, as the account owner sees it:

Access section of a dataset's Configuration page. Public Access: 'Enable this setting to make your data publicly viewable and downloadable', Public access switch on, Public chip. Internal Access: Manage Groups, and the groups Engineers, Team, and Editors, each with View on and greyed out and Edit off

Public Access

Setting Type Default Effect
Public access Switch Off for new datasets When on, the dataset is publicly viewable and downloadable. When off, only signed-in users with view access can open it.
Public Status chip Hidden when off Shown next to the toggle while Public access is on, so the public state is visible quickly.

Turning Public access on does not change which groups have Edit access. It only changes whether people outside your workspace can view and download the dataset.

Internal Access

Setting Type Effect
View Switch per group Members of that group can view the dataset after signing in.
Edit Switch per group Members of that group can edit the dataset if their account role is Editor or higher. Edit also counts as view access.
Manage Groups Button Opens the Access Groups tab on the Users page.
Create a Group Button Appears in the empty state when no groups exist and you can manage access. Opens the Create group form.

Group access applies to signed-in users in your workspace. It does not create a public link or grant access to anyone outside your workspace.

A single Edit switch covers every kind of change a group member can make to the dataset. Granting Edit allows attribute and geometry edits on maps that use the dataset, file updates from Update from file, sync changes, and dataset configuration changes.

Switch state rules

Public access Group Edit Group View shows Group View is editable
Off Off Whatever you set Yes (if you can manage access)
Off On Forced on No - turn off Edit to change View
On Off Forced on No - turn off Public access to change View
On On Forced on No

Edit is editable whenever you can manage access, regardless of Public access or View state.

When you cannot manage access, every switch is disabled regardless of these rules.

What Edit access lets a group do

A user with Edit access through a group, and an account role of Editor or higher, can do all of the following on the dataset:

Action Where it happens Linked guide
Edit feature attributes on a map Map view, with the layer’s editing tools Edit feature attributes
Edit feature geometry on a map Map view, with the layer’s editing tools Edit feature geometry
Add or delete features on a map Map view, with the layer’s editing tools Add a feature, Delete a feature
Update the dataset from a new file Configuration > Update from file How to update a dataset from a file
Change sync settings Configuration > Sync How to set up Dropbox sync
Change dataset properties and configuration Configuration > Data details (future doc)

A user with View access can do none of the above.

Who can do what

Action Required
View a public dataset No sign-in required.
View a private dataset Be the dataset creator, the account owner, or in a group with View or Edit access.
Edit a dataset Be the dataset creator, the account owner, or have an Editor (or higher) account role plus Edit access through a group.
Manage access for a dataset Be the dataset creator, the account owner, or have an Admin account role plus Edit access through a group.
Delete a dataset Be the dataset creator, the account owner, or have an Admin account role plus Edit access through a group.
Export a dataset Same as view.

The account owner always qualifies for every action.