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How to edit an access group

Rename an access group or change its members from the Access Groups tab. New members get the group's View and Edit access, and removed members lose it.

Enterprise and Agency only

Renaming a group or changing its members updates every map and dataset that grants the group access. A new member gets the group’s View and Edit permissions. Removing a member removes those permissions unless another group grants them. Only owners can edit groups. The owner stays in every group.

Before you start

  • You need to be the account owner. Only the user with the Owner role can edit groups.
  • Decide what you’re changing. Renaming and changing membership both happen on the same form and save together.
  • You can add users with PENDING ACTIVATION. They get the group’s access when they join.

Open the edit form

In the navigation, under Global settings, click Team, then click the Access Groups tab.

On the group’s row, click the pencil icon. The Edit group page opens:

Edit group page for the Team group: Name set to Team in Group information, and the start of the Members information table with Select all, Role, the owner Abraham Ortelius ticked and greyed out, and the ticked members below

Rename the group

In Group information, edit Name.

Renaming a group does not change which maps or datasets it has access to. The new name appears wherever the group is referenced — in Share with team on maps, in Internal Access on datasets, and in the Groups column on the Users table.

Add or remove members

In Members information, the table lists every user in the account, and the current members are ticked.

  • Tick a checkbox to add a user to the group.
  • Untick a checkbox to remove a user from the group.

Use the Select all column header to add or remove every user at once.

The owner’s row is ticked and greyed out: the owner is in every group and cannot be removed. A PENDING ACTIVATION row can be ticked like any other:

Members information table of the Team group, scrolled to the end: the owner row greyed out, ticked rows for Muhammad al-Idrisi, Gerardus Mercator, Marie Tharp, and Claudius Ptolemy, unticked rows for Phyllis Pearsall and Mary Adela Blagg, and a ticked PENDING ACTIVATION row for eratosthenes@mangomap.com

Save changes

Click Save changes. The new name and membership take effect immediately. Maps and datasets that grant the group access now apply that access to the new member set.

To back out without saving, click Cancel.

Effect on maps and datasets

Editing a group does not change the View and Edit toggles on any map or dataset. What changes is who those toggles apply to:

  • Adding a member gives that user every access the group has been granted, across every map and dataset, in one step. If the group has Edit on a sensitive dataset, the new member can edit it the moment you save.
  • Removing a member revokes every access the group granted them. If they were also a member of another group with the same access, the access stays.

If you want a different shape of access for a particular map or dataset, change the toggles on that item — see How to share a map with groups and How to share a dataset with groups. Don’t restructure groups for a one-off access change.

Troubleshooting

The Access Groups tab is blocked. You are not the account owner. See The Users or Groups page is blocked.

Members were removed from the group but a teammate still has access. Check whether they are also in another group with the same access. Permissions add up across groups.