What a group member can do

--- title: "How to share a map with groups" description: "Give a group View or Edit access to a map from Configuration > Access. Members open or change the map after they sign in. A group does not create a public link." sidebar: label: "Share with groups" --- Granting a group `View` or `Edit` lets its members open or change the map after sign-in. Manage group members separately. `Edit` includes `View` (the switches are linked), and `Edit` lets a member change the map only if their account role is `Admin`; when `Publishing mode` is `Public`, every group inherits view access. While `Allow public access` is on, every signed-in member of your account can open the map. Turn it off to limit viewing to chosen groups. Follow the questions to see whether a group member can view or edit the map. ## Before you start - You need permission to share the map. Share access follows edit access. - The groups you want to use should already exist. If no groups exist, the access screen shows `Create a Group`. See [How to create an access group](/docs/managing-team/create-an-access-group). - Group access is for signed-in users. It does not create a public link. ## Open group access Open the map. In the sidebar, under the map's name, click `Configuration`, then click `Access`. In `Current access summary`, check `Team access` to see which groups can currently view or edit the map. The switches in `Share with team` save as soon as you change them.

The Access section with Current access summary showing Team access View: Team, Editors and Edit: Editors, Web access Disabled, and Share with team below it with View on for Team and Edit on for Editors

## Give a group view access In `Share with team`, turn on `View` for the group. Members of that group can view the map after signing in. If `Edit` is already on for the group, `View` is already included. A member sees the map, but not its `Configuration` page. Here, Muhammad al-Idrisi, a `Viewer` in the `Team` group, opens the map:

The Access Gallery — Group Share map opened by Muhammad al-Idrisi, with Map under Map settings in the sidebar and no Manage layers, Extensions, or Configuration items

## Give a group edit access In `Share with team`, turn on `Edit` for the group. `Edit` access also counts as view access. Through group `Edit`, only members with the `Admin` role can change the map. Other members can open the map but not change it, unless they created it. ## Remove group access In `Share with team`, turn off `View` and `Edit` for the group. If `Edit` is on, turn it off before removing view-only access. `Edit` includes view access, so `View` stays effectively enabled while `Edit` is enabled. ## If view access is inherited from web publishing When `Publishing mode` is `Public`, every group's `View` switch is on and locked. Anyone can view the map through public web access, including signed-in users in every group.

Share with team on a Public map, with the note View access is inherited for all groups while web publishing is set to Public, View on and locked for every group, and Publish to web below with Allow public access on and Public selected

To make group view access specific again, turn off `Allow public access`. With `Link-only` or `Password`, the `View` switches unlock, but every signed-in member of your account can still open the map from its link, without the password. ## If you need to create or manage groups Click `Create a Group` when no groups exist. The button opens the [`Create group`](/docs/managing-team/create-an-access-group) form. Click `Manage Groups` to open the [`Access Groups`](/docs/managing-team/users-page-reference) tab on the `Users` page. Group create, edit, and delete are documented in [Team management](/docs/managing-team). ## Troubleshooting **Access settings are disabled.** You do not have permission to share this map. See [Access settings are disabled](/docs/map-access/troubleshoot-access-settings-disabled). **A group can view even though `View` is off.** Check whether `Edit` is on, because `Edit` includes view access. Also check whether `Allow public access` is on, because web access lets every signed-in member of your account open the map. ## Related - [Map access settings](/docs/map-access/map-access-settings) - [How map access works in MangoMap](/docs/map-access/concepts-map-access) - [How to configure map access](/docs/map-access/configure-map-access) - [How to publish a map to the web](/docs/map-access/publish-map-to-web) - [Account roles reference](/docs/account-roles/account-roles-reference) - explains how account role and group access combine for editing maps.